WP Manifestindependent plugin directory
manifest / events / rt-event-manager

RT Event Manager

Round Table Event Manager Plugin for WooCommerce / Wordpress

by Kenneth Staub, RT Switzerland · github.com/kgstaub/rt-event-manager · website

★ 0stars
0forks

Install

No release zip yet. The repository archive installs, but the folder name will carry the branch suffix and updates will not flow:

wp plugin install https://github.com/kgstaub/rt-event-manager/archive/refs/heads/main.zip
Readme github.com/kgstaub/rt-event-manager ↗

Round Table International event management for WordPress + WooCommerce.

RT Event Manager turns a WooCommerce store into a complete event platform: it sells attendee tickets, gives every member a purpose-built account portal (dashboard, profile, tours, event calendar, order history, visa letters and a merch shop), handles pretours & day tours, ticket transfers and refund requests, issues Apple Wallet and Google Wallet passes with live push updates, prints attendee badges, generates PDF receipts/invoices and letters of invitation, and ships a staff QR check-in web app. It also bundles a Sign in with .WORLD SSO module for Round Table's identity providers.

  • Version: 2.2.11
  • Requires: WordPress 5.0+, PHP 7.4+, WooCommerce 5.0+
  • Tested up to: WordPress 7.x, WooCommerce 11.x
  • License: GPL-2.0-or-later
  • Author: Kenneth Staub, RT Switzerland

Built for the RTI Half-Year Meeting (RTI HYM 2027) but written generically for any Round Table event.

Table of contents

Features

  • Attendee ticketing on top of WooCommerce products — event tickets, Future member (minor) tickets, pretours and day tours, each with per-holder details (name, phone, dietary needs, family/club, .WORLD ID, date of birth for minors).
  • Member account portal — a shortcode-driven replacement for the WooCommerce My Account page: dashboard, profile, event tickets, tours, event calendar, order history with PDF receipts, travel & visa, and a merch shop.
  • Holographic dashboard ticket — a physical-style ticket with a perforated QR stub, mascot and Add-to-Wallet buttons, finished with a subtle red foil hologram (micro-printed event name + motto) that catches the light on hover and scroll. A "Disable motion effects" toggle and prefers-reduced-motion are both honoured.
  • Pretours & day tours — add-on tickets linked to a main attendee; one pretour per person, day tours may stack unless their time slots overlap.
  • Ticket transfers — offer a ticket to someone else by email; they accept or decline, organisers can withdraw a pending offer.
  • Refunds & cancellations — customer-initiated cancellation with an admin confirm/decline workflow (the actual payment refund is processed in the order).
  • Apple Wallet & Google Wallet passes — add-to-wallet links, with a server push/PATCH pipeline so a pass updates on the device when a ticket's status or tours change.
  • Staff QR check-in web app — a mobile-friendly shortcode page that scans a ticket's QR (a signed check-in token) and marks attendance.
  • Visa letters of invitation — generate a German letter of invitation PDF per applicant from a configurable template and host details.
  • Attendee badges — configurable badge template + generator (name, club, QR), suitable for on-site printing.
  • PDF receipts / invoices — per-order and combined PDFs with a configurable full-page letterhead background.
  • Privacy-policy consent — explicit consent on registration and checkout, recorded per member and per order, with an admin "require re-consent" trigger.
  • Sign in with .WORLD — bundled OAuth SSO for Round Table's world identity providers (TABLER, 41ER, CIRCLER, AGORACLUB, TANGENTCLUB).

Requirements

Component Minimum Tested up to
WordPress 5.0+ 7.x
PHP 7.4+ 8.3
WooCommerce 5.0+ 11.x
PHP extensions gd/imagick, openssl, zip —

Composer dependencies (already vendored in vendor/):

Installation

  1. Ensure WooCommerce is installed and active.
  2. Copy the plugin folder to wp-content/plugins/rt-event-manager/.
  3. If the vendor/ directory is not present, install dependencies:
    composer install --no-dev --optimize-autoloader
  4. Activate RT Event Manager in Plugins. On activation it creates its custom database tables and default options.

Quick start

  1. Create the account page. Add a page containing the shortcode [rt_event_manager_account] and set it as WooCommerce → Settings → Advanced → My account page. Logged-out visitors get login/registration (including Sign in with .WORLD); logged-in members get the portal.
  2. Mark your ticket products. Edit a WooCommerce product and flag it as a ticket (see Ticket products); set its kind (event, Future member, pretour, day tour).
  3. Configure the event. Under RT Event → Settings set the event dates, the ticket edit cutoff, the short event name, logos, the merch category, the privacy-policy URL and the invoice/receipt background.
  4. (Optional) Wallets & check-in. Configure Apple Wallet / Google Wallet with your certificates, and publish a page with [rt_event_manager_checkin] for door staff.

Ticket products

Tickets are ordinary WooCommerce products flagged with the ticket meta (_rti_is_ticket = yes) and a kind:

Kind Meaning
event A full event ticket for an adult attendee.
minor A Future Tabler / Circler ticket (child; requires a guardian and date of birth).
pretour A pretour add-on, linked to a main attendee (one per person).
daytour A day-tour add-on; may stack unless time slots overlap.

When a ticket product is purchased, the buyer enters holder details at checkout (the buyer's own ticket prefills name and billing phone). Each purchased ticket becomes a row in the tickets table and appears in the holder's account portal. Editing holder details is allowed until a configurable cutoff.

The member account portal

Rendered by [rt_event_manager_account], the portal replaces the default My Account screen while transparently passing through WooCommerce endpoints (order-pay, lost-password, view-order, etc.). Tabs:

  • Dashboard — a physical-style ticket (QR stub, mascot, wallet buttons, holographic foil) plus at-a-glance status and quick links.
  • My Profile — read-only .WORLD identity/club fields plus editable local fields (emergency contacts, function/role) with save-on-exit.
  • Event Tickets — the member's own ticket and companions ("travelling with me"), inline-editable within the cutoff, plus "add more tickets".
  • Tours — pretours and day tours, with add flows and per-slot conflict checks.
  • Event Calendar — the official agenda plus the member's own tours.
  • Order History — orders with downloadable per-order and combined PDF receipts.
  • Travel & Visa — request a letter of invitation.
  • Shop — merch/regalia (non-ticket products) in the configured category.

Incomplete profile/ticket/emergency information surfaces as notification badges on the navigation.

Tours: pretours & day tours

  • A pretour is one-per-person and attaches to an event or Future-member ticket.
  • Day tours may stack, but the plugin blocks adding one whose time slot overlaps a day tour the attendee already holds (booked or in the cart), with a clear "already booked for this time slot" message.
  • Companions/minors may only join the same tour as their guardian.

Transfers & refunds

  • Transfers — a holder can offer a confirmed, unlocked ticket to another person by email. The invitee accepts (needs a valid account/ticket) or declines; organisers can withdraw a pending offer from RT Event → Transfers.
  • Refunds — customers can request cancellation of a confirmed ticket; the request appears under RT Event → Refunds & Cancellations for an admin to confirm or decline (with a note). The actual payment refund is processed in the WooCommerce order.

Wallet passes (Apple & Google)

  • Apple Wallet — configure the Pass Type ID certificate (stored encrypted), team ID, branding and venue under RT Event → Apple Wallet. Passes are signed server-side; a PassKit web service handles device registration and pushes an update when a ticket changes.
  • Google Wallet — configure the Issuer ID and a service-account JSON key (stored encrypted) under RT Event → Google Wallet. Save links are generated and objects are PATCHed server-side to reflect changes.

Branding (organisation, event name, venue, colours, dates) is shared between the two wallet pages.

Staff check-in

Publish a page with [rt_event_manager_checkin] and give the URL to door staff. The page scans a ticket's QR code — a signed check-in token — verifies it and marks the ticket checked in. Check-in tokens are valid credentials; do not share real attendees' QR codes.

Visa letters of invitation

Under RT Event → Visa Settings configure the host details, two signatories, an optional full-page A4 letterhead background and a German letter template with placeholders ({applicant_name}, {event_start}, {arrival}, …). Letters are generated per applicant as PDFs and listed under RT Event → Visa Letters. Applicant PII is stored encrypted, and a ticket's visa letters are permanently deleted when the ticket is cancelled or refunded.

Badges

RT Event → Badge Template configures the on-site badge layout; the badge generator renders per-attendee badges (name, club, QR) for printing.

Receipts & invoices

Members download PDF receipts from Order History (per order or a combined PDF of all their orders). The full-page A4 background (letterhead) drawn behind the receipt/invoice PDFs is set under RT Event → Settings (rt_event_manager_receipt_bg_img).

Sign in with .WORLD (SSO)

A bundled OAuth client lets members sign in / auto-provision with Round Table's identity providers (TABLER.WORLD, 41ER.WORLD, CIRCLER.WORLD, AGORACLUB.WORLD, TANGENTCLUB.WORLD). Configure client IDs/secrets under .WORLD SSO and place the buttons with the SSO shortcodes. Client secrets are entered in wp-admin and stored encrypted.

Admin pages

The plugin's admin menus are grouped in their own section directly under Dashboard:

Page Slug
RT Event → All Tickets rt-event-manager
Refunds & Cancellations rt-event-manager-refunds
Transfers rt-event-manager-transfers
Event Agenda rt-event-manager-agenda
Settings rt-event-manager-settings
Badge Template rt-event-badge-template
Visa Settings rt-event-manager-visa-settings
Visa Letters rt-event-manager-visa-letters
Apple Wallet rt-event-manager-apple-wallet
Google Wallet rt-event-manager-google-wallet
.WORLD SSO world-sso

All self-posting admin pages use Post/Redirect/Get, so refreshing after a save never re-submits the form.

Shortcodes

Shortcode Purpose
[rt_event_manager_account] The member account portal (set as My account).
[rt_event_manager_checkin] Staff QR check-in web app.
[world_sso_login] Sign in with .WORLD buttons.
[world_sso_register] .WORLD registration.
[oauth_sso_login] Generic OAuth SSO login buttons.

Database tables

Created on activation (prefixed with your WordPress table prefix):

Table Contents
rti_tickets One row per purchased ticket (holder, kind, status, links).
rti_visa_letters Generated visa letters (encrypted applicant PII + PDF).
rti_pass_registrations Apple Wallet device registrations for push updates.
oauth_sso_clients Configured .WORLD SSO providers.
mto_attributes, mto_attribute_options, mto_combination_items Make-to-order / configurable ticket attributes.

REST API

The Apple Wallet PassKit web service exposes the standard endpoints under a /v1/... namespace for device registration, pass fetch and logging:

GET/POST/DELETE  /v1/devices/{deviceId}/registrations/{passTypeId}[/{serial}]
GET              /v1/passes/{passTypeId}/{serial}
POST             /v1/log

These are consumed by Apple Wallet on the device; you do not call them directly.

Privacy & security

  • PII minimisation — visa-letter applicant data is encrypted at rest and a ticket's letters are hard-deleted on cancellation/refund.
  • Certificates & secrets — Apple/Google wallet certificates, SSO client secrets and the wallet password are stored encrypted; upload them in wp-admin (never commit them).
  • Consent — explicit privacy-policy acceptance is recorded on registration and checkout; an admin re-consent trigger invalidates stored acceptances.
  • Check-in tokens — the ticket QR encodes a signed check-in token; treat it as a credential and do not publish real attendees' QR codes.

Versioning

The plugin follows MAJOR.MINOR.PATCH, with one project-specific convention: the patch number is the cumulative count of individual changes made since the last minor bump (not a sequential counter). For example, six discrete changes after 2.1.0 ships as 2.1.6. Keep the plugin header Version:, the RT_EVENT_MANAGER_VERSION constant and the CHANGELOG.md heading in sync.

Development

  • Structure — bootstrap in rt-event-manager.php; feature classes in includes/; front-end assets in assets/ (css/account.css, js/account.js).
  • Autoload — Composer autoloader from vendor/; feature classes are require_once'd from the bootstrap.
  • Linting — php -l each changed PHP file and node --check for JS before committing.
  • Do not remove the .WORLD SSO module (class-world-sso.php, class-admin-settings.php, class-oauth-client.php, class-user-handler.php).

Changelog

See CHANGELOG.md for the full history and RELEASE_NOTES.md for the latest highlights. The current release is 2.2.11.

License

GPL-2.0-or-later. See https://www.gnu.org/licenses/gpl-2.0.html.