CampTix Check-In

A self-hosted WordPress plugin for WordCamp attendee check-in. Designed to run on a separate check-in site — not on WordCamp.org itself — it syncs attendee data from a WordCamp site via REST API or CSV import, generates HMAC-signed QR codes, emails them to attendees, and provides a camera-based QR scanner to mark arrivals in real time.

Built for WordCamp Philippines 2026.

Features

Dashboard

• Live stats: total attendees, checked-in count, not-yet-arrived, QR emails sent, Contributor Day registrations
• Check-in progress bar with percentage
• Ticket type breakdown with proportional bars
• Recent check-ins list (last 10)
• Today's hourly check-in timeline chart
• Quick-action buttons to scanner, add attendee, send QR codes, and sync

Attendee Management

• Local ctci_attendee custom post type mirrors all WordCamp attendee data
• Full attendee table with search, filter by ticket type and check-in status
• Add attendee manually via form
• Edit attendee — all fields editable including check-in status and timestamp
• Delete attendee with confirmation (per-row, instant via REST)
• Columns: Name on Badge, Full Name, Email, Ticket Type, Company, WP Username, Twitter/X, Contributor Day, Check-In Status, Actions

QR Codes

• HMAC-SHA256 signed payload per attendee — tamper-proof
• QR image fetched server-side from api.qrserver.com and cached as raw PNG bytes (24 h transient)
• Sent to attendees as a CID inline attachment (renders in Gmail, Outlook, Apple Mail — data: URIs are blocked by email clients and are not used)
• Bulk send to all attendees who haven't received a QR yet
• Per-attendee resend button with sent timestamp
• Send QR page shows: Name on Badge, Full Name, Email, Ticket Type, QR sent date, Resend button

QR Scanner

• Camera-based scanner using the bundled jsQR library (no external CDN)
• Verifies HMAC signature before accepting a scan
• Marks attendee as checked in via REST API, stores timestamp
• Visual and audio feedback on successful scan, duplicate scan, or invalid QR
• Manual entry fallback (type/paste a QR payload)
• Recent scans log on screen

Name Badges

• Standalone HTML page — no WordPress admin chrome — safe to print directly
• Shows: Name on Badge (large), Company, WordPress.org username, Twitter/X handle, Website URL
• Ticket type shown only for non-Regular tickets (Regular is the default and omitted)
• Print button triggers browser print dialog; no QR code on the badge (QR is for check-in only)

Printer URL

When set, "Print Badge" opens the badge page and sends the badge data to the configured URL as query parameters (name, company, wordpress_username, social, website, meal_preference, ticket_type).

• Printer Offline: If the printer URL is unreachable, the browser print dialog opens automatically so a printer connected to the device can be used. Leave empty to keep the default on-screen badge print.

Data Sync

• REST API pull from any WordCamp site (requires Application Password)
• CSV import — compatible with the real CampTix export from WordCamp.org
  • Handles all standard CampTix column headers including long Contributor Day question text
  • Skips placeholder "Unknown Attendee" rows automatically
• Configurable auto-sync schedule

Settings & Reset

• Configurable check-in meta key, email subject, badge field visibility
• Danger Zone — Reset All button permanently deletes all attendee data, check-in records, QR cache, and sent-email flags

Requirements

This plugin is installed on a separate check-in site, not on WordCamp.org. WordCamp.org does not allow third-party plugin installation. Import attendee data via CSV export or REST API sync.

Installation

1. Download or clone this repository into your WordPress site's plugin directory:

   wp-content/plugins/camptix-checkin/

2. Activate the plugin in WordPress Admin → Plugins.

3. Navigate to Check-In in the admin sidebar.

4. Import your attendees via ↓ Sync WordCamp (CSV upload or REST API pull).

5. Optionally send QR codes via Send QR Codes.

6. On event day, open QR Scanner on a tablet or phone with a camera.

Importing Attendees

Option A — CSV Import (recommended)

1. On your WordCamp site, go to CampTix → Attendees → Export.
2. Export as CSV.
3. In this plugin, go to ↓ Sync WordCamp → CSV Import.
4. Upload the file and click Import.

The plugin maps all standard CampTix export column names automatically, including:

• First Name, Last Name, Email Address, Ticket Type, Order Status
• Name on Badge, Company, WordPress.org Username, Twitter/X Handle, Website URL
• Contributor Day question (matched case-insensitively)

Option B — REST API Sync

1. On your WordCamp site, create an Application Password under Users → Profile.
2. In this plugin, go to ↓ Sync WordCamp → Settings.
3. Enter your WordCamp site URL, admin username, and Application Password.
4. Click Sync Now.

File Structure

camptix-checkin/
├── camptix-checkin.php              # Plugin bootstrap, constants, includes
├── README.md
├── assets/
│   ├── css/
│   │   └── admin.css                # All admin styles
│   └── js/
│       ├── jsqr.min.js              # Bundled QR decode library (offline-safe)
│       └── scanner.js               # Camera loop, REST scan, audio feedback
├── includes/
│   ├── class-admin-ui.php           # Admin menus, page renderers, form handlers
│   ├── class-attendee-cpt.php       # ctci_attendee custom post type & meta
│   ├── class-badge-endpoint.php     # Standalone badge HTML (intercepts admin_init)
│   ├── class-badge-print.php        # Badge data helper
│   ├── class-checkin-api.php        # REST API: scan, get, list, delete
│   ├── class-email.php              # QR email sending (CID inline attachment)
│   ├── class-qr-generator.php       # HMAC payload, QR URL, PNG fetch & cache
│   └── class-wordcamp-sync.php      # REST API pull + CSV import engine
└── templates/
    ├── add-attendee.php             # Add attendee form
    ├── attendees.php                # Attendee list table (JS-rendered, filterable)
    ├── badge.php                    # Standalone badge/name tag HTML
    ├── dashboard.php                # Stats dashboard
    ├── edit-attendee.php            # Edit attendee form + check-in toggle
    ├── scanner.php                  # Camera QR scanner UI
    ├── send-qr.php                  # Bulk + per-attendee QR email sending
    ├── settings.php                 # Plugin settings + danger zone
    └── sync.php                     # REST API / CSV sync UI

REST API

All endpoints are under /wp-json/camptix-checkin/v1/ and require the edit_posts capability (authenticated via cookie nonce or Application Password).

Scan response

{
  "id": 261,
  "name": "Kaye",
  "badge_name": "Kaye",
  "email": "kaye@example.com",
  "ticket": "Regular",
  "checked_in": true,
  "checked_in_at": "2026-07-07 08:42:11",
  "status": "checked_in"
}

status is one of: checked_in, already_checked_in.

Security

• QR payloads are HMAC-SHA256 signed using a secret key stored in wp_options. A forged or altered QR will be rejected.
• The secret key is auto-generated on first activation and never exposed in the UI.
• All form submissions use WordPress nonces.
• All output is escaped with esc_html, esc_attr, esc_url.
• Badge pages are served from wp-admin with a login requirement — the standalone HTML is output by PHP and never stored publicly.
• Delete operations require delete_posts capability.

QR Code Flow

1. Organizer imports CSV or syncs via REST API
         ↓
2. Plugin stores attendees in local ctci_attendee CPT
         ↓
3. Organizer clicks "Send QR Codes"
         ↓
4. For each attendee:
   a. Plugin fetches QR PNG from api.qrserver.com (server-side)
   b. Saves PNG to temp file
   c. Sends HTML email with QR as CID inline attachment
   d. Marks ctci_qr_sent timestamp on attendee
         ↓
5. Attendee arrives at venue, shows QR on phone or printout
         ↓
6. Volunteer opens QR Scanner on admin tablet
         ↓
7. jsQR decodes the camera frame → payload extracted
         ↓
8. Plugin POST /scan → verifies HMAC → stores check-in timestamp
         ↓
9. Scanner shows green ✓ + plays beep

CSV Format

The plugin expects the standard CampTix export from WordCamp.org. Column headers are matched case-insensitively. A minimal example:

ID,First Name,Last Name,Email Address,Ticket Type,Order Status,Name on Badge,Company,WordPress.org Username,Twitter/X Handle,Website URL,Contributor Day
1001,Maria,Santos,maria@example.com,Regular,publish,Maria,Acme Corp,mariasantos,,https://maria.dev,Yes
1002,Juan,Dela Cruz,juan@example.com,Student,publish,JDC,,,@juandc,,No

Rows where First Name is Unknown or email is blank are skipped automatically.

Configuration

Credits

• QR generation — api.qrserver.com (free, no API key required)
• QR decoding — jsQR by Cosmo Wolfe (MIT licence, bundled)
• Built for — WordCamp Philippines 2026

Licence

GPLv2 or later — consistent with WordPress plugin licensing requirements.

This program is free software; you can redistribute it and/or modify
it under the terms of the GNU General Public License as published by
the Free Software Foundation; either version 2 of the License, or
(at your option) any later version.